Estate Office Administrator – Part Time - Ref 1335 Date: September 11, 2024

Estate Office Administrator

Permanent (Part time 20 hours)

Inverinate

Competitive

This role requires flexibility during our busy season with regards to hours and days worked.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team

renowned for their approach and delivery of unparalleled service.

We are looking for an Estate Office Administrator to undertake the following duties on a day-to-day basis:

Key responsibilities

• Ensure all telephone queries are dealt with correctly

• Process all weekly attendance & time sheets & ensure that all files are updated

• Record annual leave & sick days, ensure files are up to date

• Process all purchase orders & invoices on the Proactis system

• Monitor all purchase orders & payments made on Proactis

• Maintenance of budget spreadsheets

• Prepare & balance petty cash

• Review & order all required office stationery

• Maintain all cattle & sheep records in line with Government & Estate requirements

• Maintain all annual Deer Cull & Count information records

• Ensure all staff training requirements are met & up to date in line with H&S

• Responsible for Estate vehicles, plant & equipment asset register’s

• General filing, accounting, & day to day office duties

• Occasional cooking & food preparation for visitors & staff

• To adhere to organisational policies and procedures.

• To ensure a professional approach is undertaken in performing duties and interacting with clients, colleagues and external providers,

with particular emphasis on maintaining departmental confidentiality.

• To always respect the nature of the company’s business and adhere to strict code of conduct and confidentiality.

• To provide cover for colleagues in times of absence, such as annual leave.

Training and Development Responsibilities

• Proactis system

• Customer service and communication skills

• First Aid

• Health and Safety

Knowledge/Experience/Skills/Abilities

• Proven experience of administration in a quality driven service environment, such as hotel or Private Estate

• Proven relevant experience working in a 24/7 environment

• Proven organisational skills

• Able to demonstrate proven specialist hands on cleaning experience

• Health and Safety knowledge preferably gained through a recognised course

• Computer literate, with experience of Microsoft packages such as Word, Excel, Outlook

Personal Attributes

• A proactive, positive and professional approach

• A good, willing and hospitable approach to the job and guest.

Benefits

• Private healthcare

• Company pension scheme

• Season ticket loan

• Perks at work

APPLY NOW. At recruitment@ukme.co.uk